Purchase Order Processing 

1 Receive Purchase Order
2 Order Confirmation
3 Create Ship Notice
4 Perform Goods Receipt
5 Create Invoice
Step 1

Receive Purchase Order

Login to SAP Ariba portal via http://supplier.ariba.com with the SAP Ariba account that you have registered with NUS.

Click on New Orders to view new purchase orders from “National University of Singapore”

Step 2

Order Confirmation

Click on the purchase order and select "Create Order Confirmation". By doing so, you are informing NUS that you have received the purchase order and will process it.

Step 3

Create Ship Notice

Click on the purchase order and select "Create Ship Notice". By doing so, you are informing NUS that the goods have shipped out of factory en-route to Singapore.

This step is optional and you may perform this step if: 

  1. the goods are manufactured overseas.
  2. the stocks are located in an overseas location.

Step 4

Perform Goods Receipt

Upon successful delivery of the goods or services, NUS staff will perform the Goods Receipt (GR) within SAP Ariba system.

In the event that Goods Receipt is not done, you can submit a request for NUS to investigate the status of Goods Receipt. Please submit a request via the link under "Contact Us". NUS staff will contact you if additional information is required.

Step 5

Create Invoice

Click on the purchase order and select "Create Standard Invoice".

As long as the invoice matches the goods receipt and purchase order, the invoice will be routed to NUS Finance automatically for processing of payment. 

In the event of payment issue, you can submit a request for NUS to check on payment status  or how to create an invoice. Please submit a request via the link for payment issue under "Contact Us". NUS staff will contact you if additional information is required.