Purchase Order Processing 

1 Receive Purchase Order
2 Order Confirmation
3 Perform Goods Receipt
4 Create Invoice
Step 1

Receive Purchase Order

Login to SAP Ariba portal via http://supplier.ariba.com with the SAP Ariba account that you have registered with NUS.

Click on New Orders to view new purchase orders from “National University of Singapore”

Please be informed that the billing address on the PO is non editable and by default billed to:

NATIONAL UNIVERSITY OF SINGAPORE

LEE KONG CHIAN WING, UHL #03-07,

21 LOWER KENT RIDGE ROAD Singapore 119077

Step 2

Order Confirmation

Click on the purchase order and select "Create Order Confirmation". By doing so, you are informing NUS that you have received the purchase order and will process it.

Step 3

Perform Goods Receipt

Upon successful delivery of the goods or services, NUS staff will perform the Goods Receipt (GR) within SAP Ariba system.

 

Step 4

Create Invoice

Click on the purchase order and select "Create Standard Invoice".

As long as the invoice matches the goods receipt and purchase order, the invoice will be routed to NUS Finance automatically for processing of payment. 

For information on how to create an e-invoice, you can visit Supplier Resources under Resources for the guide. 

Note:

For Singapore registered supplier, ensure your GST profile has been setup before you submit your e-invoice. 

Useful guide: 

How to setup GST status for Singapore registered suppliers

How to create invoice and credit note

Click here for the invoice submission common interface error for your reference.